Backed by leading private equity investors, the business is executing an ambitious growth strategy focused on expanding capacity, lifting operational performance, and driving long-term value creation. It's a capital-intensive infrastructure business operating in a high-growth sector, combining operational excellence with disciplined financial management.
About the Role
This is a rare opportunity to sit at the centre of a fast-scaling infrastructure business, working as a trusted right hand to CEO and the wider executive leadership team.
The Executive Assistant & Office Manager is a broad, high-impact role spanning executive support, office management, HR coordination, Board and investor support, and business operations. You'll be the glue that holds the executive office together, managing complex calendars and travel, preparing Board packs and briefing materials, coordinating investor and stakeholder interactions, and ensuring the office runs like clockwork day to day.
Key responsibilities include:
- Providing comprehensive administrative support to the CEO and leadership team, including calendar, travel, and correspondence management
- Coordinating Board and committee meetings, agendas, papers, minutes, and action registers
- Supporting interactions with private equity investors, lenders, and advisors
- Overseeing office operations, facilities, vendors, and procurement
- Coordinating onboarding/offboarding, employment documentation, and broader HR administration
- Organising company events, offsites, and culture initiatives
- Processing invoices, purchase orders, and expense claims in partnership with finance
- Handling confidential and sensitive information with the utmost discretion
You're an experienced Executive Assistant or Office Manager who thrives on variety and pace. You'll bring:
- A minimum of 5 years' experience in an Executive Assistant or Office Manager, or similar role
- Proven experience supporting senior executives, ideally CEOs or Boards
- Exceptional organisational and time management skills, with the ability to juggle competing priorities
- Advanced Microsoft Office skills and strong written and verbal communication
- A high level of professionalism, discretion, and sound judgement handling confidential information
- A proactive, service-oriented mindset and the ability to work independently in a fast-paced, high-growth environment
- Prior exposure to private equity-backed, technology, infrastructure, or professional services businesses, along with experience in Board governance or investor communications, will be highly regarded.
- A genuinely broad and varied role with exposure across the entire business
- Direct access to and mentorship from senior leadership and CEO
- The opportunity to play a key role in a high-growth, PE-backed infrastructure business
- A collaborative, fast-paced environment where your contribution is highly visible
- Melbourne CBD location
